Are you looking for an opportunity to work within a leading healthcare service? Are you highly organised with excellent verbal and written communication skills? This could be the role for you. We are looking for an Office Administrator who can help support our client during maternity cover until 31 January 2025.
The salary for this role is £30,279 per annum and will be hybrid with 2-3 days per week in their Marylebone office. You will be expected to travel to other locations as required by the role.

The Role:
As an Office Administrator you will assist the North West London governance team in providing a best practice governance services. This role provides the opportunity for a passionate and energetic person to learn the functions of the business and will be given the opportunity to get involved in everything from servicing meetings, arranging events with external partners, running logistics for staff across multiple sites, maintaining an online board solutions product, chasing outstanding actions, policy development, information governance, business administration and any other areas of interest where value can be added and it addresses a business need.

Main Responsibilities:
Project Management

Organising meetings (virtual and in person), managing logistics and room bookings.
Maintaining tracker for legal cases, monitoring its dedicated in-box, communication with legal firms, senior members of the finance team, and other departments of the organisation.
Maintaining workflow management systems and supporting the development of effective administrative systems and processes.
Act as a point of contact for the team.
Ensure effective organisation of team meetings and activities.
Actively engage and work collaboratively with colleagues and partners.
Managing the team mailbox and calendar
Managing team rotas, including in-person office rota and mailbox cover
Drafting and proof-reading letters, reports, data tables and other material as requested.

Financial and Physical Resources

Contribute to the financial delivery of the governance team
Raise purchase orders and related work
Support the team in its Health and Safety remit, including follow up of actions from site visits

Staff Management

Provide training, advice and support on own area of responsibility.
Support training and induction of new and existing staff.
Participate in the recruitment process of staff.

Information Management

Monitor the shared drive folders ensuring that documents are saved in the correct area
Ensure good maintenance of corporate documentation
Creating and maintaining contact lists for colleagues.

Research and Development

Undertake auditing of governance team areas of specialism.

Operational Responsibilities

Agenda planning and management, ensuring all papers are prepared accurately and in advance of meetings
Collation and distribution of papers
Taking accurate and high quality minutes
Maintaining a record of actions and ensuring that these are communicated and followed-up

Planning and Organisation

Working with governance colleagues to support face to face meetings including the public access arrangements, technology requirements and room set up.
All aspects of meeting management including booking venues, catering and equipment and liaising with attendees so that meetings run smoothly, utilising the on-line room booking function, Condeco.
Providing leave cover for Business Support colleagues, eg diary management.

Policy and Service Development

Assure own project, service, initiative work, informing policy and making recommendations for more effective delivery.

Office Administrator

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SALARY

£30279 - £

LOCATION

Central London

CONTRACT TYPE

Internship (going permanent)

JOB DESCRIPTION