Job Purpose

• To Provide first class support to the CEO

• To provide Administrative support for marketing and key business projects

• To represent the firm professionally, uphold its values in all internal and external dealings and promote the firm generally

Competencies

• Great communications skills (oral and written) at all levels

• Proactive and flexible approach with drive and determination

• Ability to work under pressure, to changing demands and to tight timescales

• Able to work under own initiative with enquiring mindset

• Highly organised with good problem solving and analytical skills

• Business and commercial awareness including strong client focus

• Professional approach and appearance with strong attention to detail

• Technical competence in Microsoft applications with accurate keyboard skills

Specific tasks/responsibilities

• Developing and assisting the CEO to develop prospective clients and professional connections/business introducers

• Liaising with and developing other business partners such as non-profit organisations the company is sponsoring

• Preparing for and following up business development meetings (e.g. logistics, research, background information, presentations, meetings notes, follow up, proposals)

• Managing mailings and the firm’s contacts database, particularly in relation to prospective clients, professional connections and business introducers

• Developing the firm’s brand and related suite of marketing materials

• Arranging and administering events (for example, organising agendas, labels, invitations, letter/e-mails of confirmations, venue, refreshments, etc)

• Maintaining and updating CEO’s diary including booking meetings and lunches

• Coordinating incoming e-mails and correspondence, drafting letters and e-mails and creating mail merges

• Screening phone calls, enquiries and requests and handling them, as appropriate

• Taking calls from clients, following up action points from meetings and managing clients’ birthdays (ordering gifts and cards)

• Making travel arrangements/booking accommodation, completing CEO’s expenses and CPD records, ensuring filing is up to date and undertaking personal tasks, as necessary, including arranging meetings, booking meeting rooms, setting up and clearing away meeting room, where appropriate

Personal Assistant to Chief Executive Officer

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SALARY

£30000 - £34000

LOCATION

Central London

CONTRACT TYPE

Graduate job (permanent)

JOB DESCRIPTION