Do you want to get your foot in the door of a world-renowned healthcare service? Our client is searching for an Office Administrator to join their team.

About the Company:
Our client is a world-renowned healthcare service with multiple organisations. The North-West London division are now coming together to function collectively as an integrated care system (ICS), where strategies will be implemented locally to adapt to local needs and address unwarranted variation. The division covers the eight boroughs of NW London, bringing together health and care organisations who work to deliver their national objectives.

Their mission is to focus on local population health, strengthening provisions across health and social care to increase physical and mental health outcomes, promote life expectancy, quality of life and reduce health inequalities across the entire population of North West London.

Across North West London, 20% of people are living with a long term condition that significantly affects their health and wellbeing, 50% of people over age 65 live alone, and 20-38% of children live in households with no adults in employment. These are just some statistics that are being tackled by this organisation, and you can help the team to make a real impact!

The Role:
Based in Central London as an Office Administrator, you will report to the Chief Finance Officer and support the office and team in its day-to-day work.

The office you will work in has two core responsibilities:
Governance, Secretariat and Facilities Management & Working with the Programme Management Office (PMO)

Your responsibilities will include:

Arranging and attending meetings, supporting forward agenda planning, coordinating contributions to papers, preparing papers and presentations, taking minutes, tracking actions, and ensuring that programme Boards and committees operate within organisational standards
Supporting various ICS Office activities including the preparation of presentations, away days, team meetings, programme planning, benefits management, knowledge management, and others
Booking and setting up of meeting rooms, relevant equipment, and refreshments
Update annual leave and positive returns tracker
Printing and photocopying of documentation
Diary maintaining of senior members of the team
Establishing and maintaining programme files and folders
Working in an integrated manner with programme and borough teams and establishing NW London-wide networks
Managing the team mailbox and support accordingly
Supporting with interviews and induction of new starters
Maintaining distribution lists and updating contact cards

About You:

An understanding of health services, local authority, voluntary and community sectors
You are confident and reliable as the first point of contact for the team
Skilled in completing projects to tight deadlines, organisational abilities and effective Minute Taking
Experience and knowledge in Microsoft Suite
You can demonstrate autonomy, such as working on your own initiative, within a team, managing your workload, and acting independently to meet deadlines
You understand importance of maintaining confidentiality and trust
You have a professional and calm manner, able to adapt to uncertainty and change

Company Benefits:

Work for a world-renowned healthcare organisation delivering a world class service who are Europe’s largest employer
27 day’s holiday + bank holidays (pro rata)
A very generous pension
Season ticket loans for travel
Cycle scheme including discounted prices
Health Service Discounts ranging from food, fashion, travel and mobile phones

Office Administrator | World-Renowned Health Service

Save Job

SALARY

£28837

LOCATION

Central London

CONTRACT TYPE

Graduate job (permanent)

JOB DESCRIPTION