Personal Assistant & Office Manager

Title: Personal Assistant & Office Manager | £20K - £23K | Smart Energy | Central London

Industry: HR and administration

Role/Sector: Office manager   |   PA   |   Admin   |   HR

Location: Central London

Placement: Graduate job (permanent)

Salary: £20,000 (per annum)

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Information on the company

The global leader in converting footfall into off-grid power and data. Their mission is to enable people to change the world for the better through the simple power of a footstep. Patented technology connects people to sustainability and smart cities, creating powerful experiences which convert footsteps into off-grid energy, rich data and rewards.

Recent installations include smart city developments, retail destinations, sports stadia and education institutions in Hong Kong, India, Korea, Thailand, UAE, UK and USA.

Clients include Abu Dhabi International Airport, BNP Paribas, Ellandi, Google, Siemens, Transport for London and Urban Renewal Authority, Hong Kong.


This is a unique opportunity to join an influential UK start up that has been making news and delivering projects across the globe. This tech company is one of the UK’s most talked about start-ups that over the last five years. This is a young, dynamic, entrepreneurial company, which prides itself on its flexibility of thinking and that has created a technology that take the power of human footsteps and convert them to energy, data and rewards.

The growth potential of this company’s fantastic product means they are now looking for an office manager and personal assistant to their founder /CEO.

Key Responsibilities:

  • Complex diary management – arrange meetings, travel, accommodation for CEO and exec management team.
  • Proactively communicating with CEO to ensure priorities are understood and that diary reflects this.
  • Meeting administration - capturing minutes, prioritizing actions, preparing agendas.
  • Personal errands / tasks / assistance for CEO as required.
  • Email management assistance.
  • Thoroughly checking all documents prior to sign-off by CEO.
  • Maintaining high level of professionalism whilst liaising with key stakeholders on behalf of the CEO.
  • Expense claims - completing cash and credit card reconciliation for CEO.
  • General administration duties, maintaining logical digital and paper filing systems.
  • Event coordination and management – board meetings, team offsite meetings, demos, presentations, shareholder open evenings and organisation of bi-annual staff party etc.

Office Management:

  • Health and Safety requirements to ensure compliance with regulation e.g. Fire Evacuation Procedure, incident reporting and following best practice.
  • Ordering of stationery, refreshments, computer equipment, desk space and any additional equipment required.
  • Manage maintenance of office equipment and general office repairs as required for both Head Office and warehouse.
  • Aid finance department when required; processing invoices and generating Purchase Order numbers and Petty Cash.

Additional role HR:

  • Carrying out induction for all new staff and being a contact point for HR questions.
  • Tracking and recording all absence, holiday and sickness.
  • Issuing, updating and maintaining all staff contracts.
  • Updating and maintaining HR system and employee records.
  • Recruitment – template job adverts, CV review of job applicants, conduct interviews and end of year reviews.
  • Issue and record countersigning of NDA’s as well as maintaining online and paper records.

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