Administrative Assistant


Title: Administrative Assistant | Education | £19K | Central London

Industry: HR and administration

Role/Sector: Admin   |   Office manager   |   PA

Location: Central London

Placement: Graduate job (permanent)

Salary: £19,000 (per annum)

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Information on the company

Our Client are a unique accredited education provider. Their extensive portfolio covers educational travel for schools, colleges and universities, English language schools for adult and junior students in the UK, Canada and USA, sixth form colleges, university pathway programmes and TESOL teacher training courses.

They are quality focused, with a strong desire to lead in their market sectors. They are dedicated, enthusiastic and like-minded, with a genuine interest in what they do.

 

Job purpose

To support the Executive Assistant in providing administrative support to members of the senior leadership team.

Main duties and responsibilities

  • Maintain external stakeholder database
  • Arrange and prepare papers and materials or make presentations
  • Preparing and formatting reports or presentations
  • Provide administrative support for project management groups
  • Reply to requests for information
  • Sort and filter incoming telephone calls before passing to senior leadership if considered necessary
  • Answering and forwarding phone calls
  • Taking messages
  • Organising couriers / distributing post
  • Booking meetings
  • Make any telephone calls as requested and follow up any resulting actions
  • Undertake project/research work as required
  • Maintain a high degree of confidentiality with regard to issues concerning members of staff and finance matters
  • Attend occasional evening or weekend events as required
  • Comply with all policies procedures especially in relation to child safeguarding

Person specification

Essential - Statutory requirements

  • Eligibility to live and work in in the UK
  • Undergo an Enhanced DBS disclosure check or overseas equivalent

Qualifications

  • Good numeracy and literacy skills
  • Competence in Microsoft Office and other IT applications

Experience and knowledge

  • Experience of working in a reception and/or administrative role
  • Experience of working in customer-facing role and of providing excellent customer service

Skills and abilities

  • Excellent and effective verbal and written communication skills in English
  • Highly organised with the ability to manage and prioritise a varied workload
  • Diligent and with an excellent eye for detail
  • Ability to deal professionally and courteously with stakeholders at all times
  • Strong and effective interpersonal skills and capable of building strong relationships and with a diverse set of stakeholders
  • Ability to meet agreed deadlines
  • Ability to use initiative and judgment to find solutions
  • Able to build relationships and work across teams
  • Ability to follow and maintain processes and systems

Personal qualities

  • Curiosity and a willingness to learn
  • Adopts a highly professional approach to work
  • Adopts a collaborative approach to working
  • Resilient, flexible and responds positively to new challenges, seeking solutions
  • Discreet and able to maintain confidentiality
  • Has a highly organised approach to work
  • A positive, ‘can-do’ approach to work

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision

Apply for this role

applications@inspiringinterns.com